FAQ

General attendance:

What are the Covid guidelines for attending the LPS2022?

The guidelines that are currently taken in consideration for attending the Living Planet Symposium 2022, are in line with the official Covid rules foreseen by the German Government. Therefore to always be updated on the latest status, we strongly advice to constantly check the German Government Website.

Please be informed that surgical and FFP2 masks will be distributed for free at the venue for those who wish to use them.
We strongly recommend wearing masks, especially in crowded spaces.

For information on covid test points please refer to this link: https://www.bonn.de/themen-entdecken/gesundheit-verbraucherschutz/informationen-zu-coronavirus-testungen#alle-teststellen-im-ueberblick

Will there be water dispensers available at the venue?

The venue is equipped with water dispensers. Please be informed that you are invited to use the water bottle distributed as gadget instead fo paper cups to drink from the fountains.

Will I be able to follow the event online?

The symposium is planned as a live event so participation will be onsite for all attendees and speakers.
The possibility for virtual presentations is not foreseen.

Do you intend to publish proceedings after the event?

The final conference proceedings are not foreseen.

For Authors:

How can I contribute to the Living Planet Symposium 2022?

If you are an expert on one of the topics of the LPS, we strongly encourage you to submit an abstract in the according tab. Using the dedicated submissions portal. Please find here the sessions of the LPS
Based on the evaluation of the Scientific Committee, your proposal may be accepted as Oral or Poster Presentation or rejected if judged not strictly relevant or where the session is oversubscribed. On the Abstract guidelines tab you can find all the information to guide you through the submission process.

Will there be oral and poster sessions and what are the criteria for that?

Yes, there will be oral and poster sessions and this will be based on the review of the abstracts by the reviewers (i.e. the session organizers) and depending on which type of submission is selected by the author.

Can I submit the same abstract to more than one session?

It is not allowed to submit the same abstract to more than one session, or to more than one presentation type (oral or poster). Duplicate submissions will be rejected. Authors may submit more than one abstract for both oral and poster presentation.

What are the review criteria for abstracts submitted for scientific open sessions?

Review criteria used to assess the abstract are:

degree of innovation (e.g. innovative work not already presented elsewhere)
technical correctness and validation outcome
relevance of reported results for science, applications, EO services or space

Does submitting an abstract have a cost?

The abstract submission has a fee of 75€ for standard authors and 25€ for students. Please note that to submit an abstract as a student a valid student ID must be uploaded at the time of submission.

If I have already paid for my abstract submission, do I need to pay the registration fee?

Yes, the two fees are to be considered as two separate costs. The abstract fee is an abstract processing fee while the registration fee is related to your attendance to the event.

Will I be reimbursed in case of cancellation?

Submission fees are not refundable in case of an abstract withdrawal, rejection, or double submission. These fees cover the abstract processing costs and are independent of meeting attendance.
Should the conference be cancelled or postponed due to the pandemic situation, abstract submission fees will be reimbursed.

Are virtual presentations possible?

No, LPS22 has never been conceived as a virtual event.

Is there a link to useful materials and guidelines for authors?

Digital resources page

For Reviewers

I enrolled as a reviewer for a session. Can I also submit an abstract to the same session?

Yes, you can. We will try to avoid conflicts of interest when assigning reviewers to abstracts.

For Convenors

If the session does not go ahead, will authors who submitted to a not accepted session loose that fee and also not be able to present? Or will they be accepted to another session?

Paper submitted to cancelled sessions, will be allocated to other relevant sessions.

For Exhibitors

Is there a trade show for industry representatives/companies?

Yes - we will have a large exhibition area with booths and other exhibition elements.

How much is it to have a company booth?

There will be different options for booths (small or larger) and also sponsoring. We will start sales towards Christmas, please monitor the website for details.

Is there an exhibitor guide you can share to help us prepare?

Check previous question.

For Sponsors:

Is it possible to be a sponsor of the LPS Symposium 2022?

Yes, the call for sponsors will open soon on this website. Sponsors will have the choice of a variety of packages with a selection of benefits, from the inclusion of their logo on the onsite graphics designed specifically for the event to the unique chance to have an exhibitor booth in the venue for the entire duration of the Symposium. Please follow the Symposium website as more information will be available soon on a dedicated page.

Payments:

Does the registration have a cost?

The Symposium has a registration fee of €75 for general participants and €25 for students. Please be informed that for student registrations it is mandatory to upload a valid Student ID during the payment phase. If you have already been verified during the Abstract submission phase, it won't be necessary to upload the document again.

What are the payment methods accepted?

The payment methods accepted for registration are Bank transfer, PayPal and Credit/Debit card.

Payments are handled by Olly Services Srl, so you should expect to see the following on your credit card/PayPal statement: Date – Olly Services/ESA/ESRIN – Frascati IT – Amount in Euro

Is there the possibility to have a waiver for the abstract submission / registration payment?

No waiver is foreseen. However, we invite employees from international organisations to check their conference participation policies and verify if this type of payments can be claimed.

Do you issue an invoice with VAT number?

ESA is a nonprofit organization so it is not possible to issue an invoice. As a proof of payment you will receive a receipt, which cannot include the VAT number of your organization.

Can I modify the billing address of my receipt?

It is not possible to modify the receipt once it has been generated. If you need a different billing address, please select "Use a different address for billing" under Billing address in the Registration Payment section. Please verify the Billing Address information in the Summary section before proceeding to checkout.

Transportation:

How can I reach the venue?

There are multiple ways to reach the venue with public transport. We strongly advise to consult the venue official website to understand the one that suits you better.
If you are arriving by taxi or car you can reach the venue at:
Bonn Conference Center
United Nations Square 2
53113 Bonn
The venue is also easily reachable using the rail service, thanks to the UN Campus train station.