FAQ

For Authors:

How can I contribute to the Living Planet Symposium 2022?

If you are an expert on one of the topics of the LPS, we strongly encourage you to submit an abstract in the according tab. Using the dedicated submissions portal. Please find here the sessions of the LPS
Based on the evaluation of the Scientific Committee, your proposal may be accepted as Oral or Poster Presentation or rejected if judged not strictly relevant or where the session is oversubscribed. On the Abstract guidelines tab you can find all the information to guide you through the submission process.

Will there be oral and poster sessions and what are the criteria for that?

Yes, there will be oral and poster sessions and this will be based on the review of the abstracts by the reviewers (i.e. the session organizers) and depending on which type of submission is selected by the author.

Can I submit the same abstract to more than one session?

It is not allowed to submit the same abstract to more than one session, or to more than one presentation type (oral or poster). Duplicate submissions will be rejected. Authors may submit more than one abstract for both oral and poster presentation.

What are the review criteria for abstracts submitted for scientific open sessions?

Review criteria used to assess the abstract are:

degree of innovation (e.g. innovative work not already presented elsewhere)
technical correctness and validation outcome
relevance of reported results for science, applications, EO services or space

Does submitting an abstract have a cost?

The abstract submission has a fee of 75€ for standard authors and 25€ for students. Please note that to submit an abstract as a student a valid student ID must be uploaded at the time of submission.

Will I be reimbursed in case of cancellation?

Submission fees are not refundable in case of an abstract withdrawal, rejection, or double submission. These fees cover the abstract processing costs and are independent of meeting attendance.
Should the conference be cancelled or postponed due to the pandemic situation, abstract submission fees will be reimbursed.

For Reviewers

I enrolled as a reviewer for a session. Can I also submit an abstract to the same session?

Yes, you can. We will try to avoid conflicts of interest when assigning reviewers to abstracts.

For Convenors

If the session does not go ahead, will authors who submitted to a not accepted session loose that fee and also not be able to present? Or will they be accepted to another session?

Paper submitted to cancelled sessions, will be allocated to other relevant sessions.

For Exhibitors

Is there a trade show for industry representatives/companies?

Yes - we will have a large exhibition area with booths and other exhibition elements.

How much is it to have a company booth?

There will be different options for booths (small or larger) and also sponsoring. We will start sales towards Christmas, please monitor the website for details.

Is there an exhibitor guide you can share to help us prepare?

Check previous question.

For Sponsors:

Is it possible to be a sponsor of the LPS Symposium 2022?

Yes, the call for sponsors will open soon on this website. Sponsors will have the choice of a variety of packages with a selection of benefits, from the inclusion of their logo on the onsite graphics designed specifically for the event to the unique chance to have an exhibitor booth in the venue for the entire duration of the Symposium. Please follow the Symposium website as more information will be available soon on a dedicated page.

Payments:

Does the registration have a cost?

The Symposium has a registration fee of €75 for general participants and €25 for students. Please be informed that for student registrations it is mandatory to upload a valid Student ID during the payment phase.

What are the payment methods accepted?

The payment methods accepted both for registration and abstracts are Bank transfer and PayPal.

Do you issue an invoice with VAT number?

ESA is a nonprofit organization so it is not possible to issue an invoice. As a proof of payment you will receive a receipt, which cannot include the VAT number of your organization.

Can I modify the billing address of my receipt?

It is not possible to modify the receipt once it has been generated. If you need a different billing address, please select "Use a different address for billing" under Invoice address in the Abstract Submission Payment section. Please verify the Invoice Address information in the Summary section before proceeding to checkout.

Transportation:

How can I reach the venue?

There are multiple ways to reach the venue with public transport. We strongly advise to consult the venue official website to understand the one that suits you better. If you arriving by taxi please find here the directions and costs. The venue is also easily reachable using the rail service, detailed information can be found here. Finally, if you plan to reach the location by car please find more useful information here

Attendance:

Will I be able to follow the event online?

The symposium is currently planned as a live event so participation will be onsite for all attendees and speakers. In case of changes appropriate communication will be issued via the ESA channels.